Job 01
Courtyard building set-out
- Photograph
- A corner or edge, with enough surroundings to show where it is.
- Pre-filled example shows
- A complete record.
Prepared by Thys for Christoff · 6 November 2026
Your field evidence, kept with the job.
Sammy guides your site staff through a photo, a location pin and a short voice note in WhatsApp. You get a draft PDF and a private dashboard record for each job.
- Working proof of concept
- Four made-up practice jobs
- Field staff use WhatsApp, no new app
SS-DEMO-009 · Draft field captureSaved
Courtyard building set-out
Sample photo
Site pin
0:14
“Okay, this is the courtyard corner. The marker is still visible. There’s some loose material right next to it that needs attention.”
PDF
Draft PDF · v1Draft capture · not a QA pass
How it fits together
- 01
Field worker’s WhatsApp
Hi, then a photo, a pin and a voice note.
- 02
Sammy
Asks for one thing at a time.
- 03
Job record
Each item stays on the job it was sent for.
- 04
Draft PDF + dashboard
Originals kept privately.
- 05
Your review
Sign-off stays with you.
01 · Walkthrough
See what your field worker sends, and what Sammy says back.
A photo on its own doesn’t say which job it’s for, where it was taken or what needs attention. Sammy asks for all three, one step at a time.
Sample conversation. Sammy’s wording comes from the current build. The photo, pin and voice note are illustrations, not real evidence.
02 · Your view
Review the visit from wherever you are.
Each capture lands in a private dashboard, filed by job, with its draft PDF. Your WhatsApp captures sit apart from the pre-filled example records.
Illustration of the private dashboard · sample data
Your WhatsApp captures
SS-DEMO-009 · Draft field capture
Courtyard building set-out
Oudtshoorn · demo locationField worker
Capture savedYour draft PDF is saved. Tap Next job in WhatsApp to continue.
Your three-step capture 100% captured
Site photoReceived
Shared locationReceived
Transcribed voice noteReceived
Draft evidence capture. Full survey QA checks and technical sign-off have not been completed.
Site evidence 3 items
Sample photo
Original recording
“Okay, this is the courtyard corner. The marker is still visible. There’s some loose material right next to it that needs attention.”
Site location
Recorded site pin with a map link. Site context only, not a survey measurement.
Capture preview
Your draft PDF is saved. Open it to see your photo, location and transcribed notes.
v1 · fixed after savingDraft capture
A capture preview is not a completed QA report.
Example layout of the draft capture PDF · condensed · sample content
SS-DEMO-009DRAFT FIELD CAPTURE
DEMO FIELD RECORD
Courtyard building set-out
Your WhatsApp evidence, brought together by Sammy
CAPTURE PREVIEW · NOT A COMPLETED QA REPORTThis demo contains the evidence and notes you supplied. Survey checks, instrument validation and technical sign-off have not been completed.
01
Your visitA fresh capture for a fictional demo job
Capture referenceSS-DEMO-009
Captured byField worker (sample)
Shared locationPin coordinates
02
What you saidTranscribed from your original voice note
Okay, this is the courtyard corner. The marker is still visible. There’s some loose material right next to it that needs attention.
04
Your site photosOriginal photographs remain in the private dashboard
DEMO - synthetic job, not a survey certificateSS-DEMO-009 | v1 | content hash
01 / 02Illustration of the example section · pre-filled samples
Example QA records
Pre-filled samplesThese show the fuller shortened form: 18 required answers, a variable number of check points and four evidence types. Missing items and failed checks are tracked separately, so a complete record can still carry an exception.
SS-DEMO-001
Courtyard building set-out
CompleteA complete example record.
SS-DEMO-002
Workshop extension
Missing photoA required photo is missing, and the record says so.
SS-DEMO-003
Canopy support positions
Failed checkAn explicit failed check stays flagged for attention.
SS-DEMO-004
Small-store foundationBC
Revision historyA drawing revision correction, kept in the history.
Drawing revision03 · Practice jobs
Four practice jobs, about two minutes each.
Made-up jobs around Oudtshoorn, not real Summit projects. Your capture starts blank. Sammy shows each card below and says what to photograph.
Job 02
Workshop extension
- Photograph
- A doorway or window opening. Stand back so both sides are visible.
- Pre-filled example shows
- A missing photo, caught and listed.
Job 03
Canopy support positions
- Photograph
- A post, pillar or support, including its base and the space around it.
- Pre-filled example shows
- An explicit failed check that needs attention.
Job 04
Small-store foundation
- Photograph
- A line or edge on the ground. A paving line or chalk mark works.
- Pre-filled example shows
- A drawing revision corrected from B to C, with history.
The pre-filled examples are numbered 001–004. New captures are numbered from 005 upward, so yours will differ from the sample. A failure or revision in an example belongs to that sample, not to your test.
04 · Try it
Try it on your own phone.
Testing is limited to approved numbers, and both of yours are on the list. Start from either phone. One job takes a few minutes.
- 1
Get your dashboard link
Your South African and New Zealand numbers are both approved. Thys sends the private dashboard link.
- 2
Say Hi to Sammy
On WhatsApp, to +27 64 504 1195.
- 3
Follow the prompts
Choose a job, then send the photo, pin and voice note when Sammy asks.
- 4
Check and save
Read the readback, then tap Create preview.
- 5
Open the results
The draft PDF in WhatsApp, and the record in your dashboard link.
- 6
Try the next job
Tap Next job, or send Next.
HiNextdashboardresumeThe buttons do the rest.
A good test: you can see how field evidence stays together and decide what a real pilot needs. The app doesn’t certify the work.
Summit Survey on WhatsApp
+27 64 504 1195Sammy answers on this business number.
Say Hi to SammyBoth of your numbers are approved. Each phone keeps its own progress across all four practice jobs.
Your dashboard
Open the private link Thys sends you. It works on a phone or a computer. The plain address, summit.goukiewiet.com, doesn’t sign you in on its own.
Questions to answer as you test
- Were Sammy’s requests clear?
- Did each photo, pin and note land on the right job?
- Does the transcript match what was said?
- What does a real Summit checklist need?
05 · Where it stands
Working now, and what comes before your team uses it.
This is a working proof of concept. Real-device checks and Summit’s production templates are still ahead.
Working now
- A real tester sent a photo, pin and voice note on WhatsApp. That produced a saved capture and draft PDF v1.
- A private dashboard with the original photo, recording, transcript, pin and PDF versions.
- Evidence stays on the job it was sent for, even when it arrives straight after a job switch.
- Fuller example records: missing evidence, a failed check and a revision correction.
- Fixed PDF versions. Corrections add a new version and keep the history.
- Both of your phone numbers are approved for the pilot, each with its own progress.
Before a real team rollout
- Check the latest illustrated cards and buttons on real phones.They were checked in a simulator. Your own handset test is the next check.
- Confirm the PDF arrives on the phone.Meta accepted the send; arrival isn’t independently confirmed yet.
- Test a spoken Afrikaans voice note.Automatic language detection is built in. Only English recordings have been tested.
- Adapt Summit’s agreed production templates.This demo has one shortened General Building Set-Out form; the full process has seven.
- Agree the review and email workflow.Email is generated into a test outbox, not sent.
How it’s builtOptional · technical
WhatsApp Cloud APISigned webhookQueue (SQS FIFO)Worker: Scribe v2 + OpenRouterChecked by app codeS3 + DynamoDBPDF + dashboard
- App. Rust backend with a lightweight HTML, CSS and JavaScript dashboard.
- WhatsApp. Meta Cloud API with a signed webhook, approved-sender checks and duplicate protection.
- Background work. An SQS FIFO queue. Each photo, pin and note keeps its selected job while it’s processed.
- Storage. Private S3 originals and DynamoDB state, in an isolated AWS deployment.
- Voice. ElevenLabs Scribe v2: one transcript per note, with automatic language detection.
- Details. OpenRouter proposes structured details from explicit statements. App code checks them and decides what’s missing. The model can’t approve a survey.
- Versions. Saving is tied to the current revision and a content hash. Report snapshots don’t change afterwards.
- Access. HTTPS on a custom domain, private time-limited dashboard links and authenticated evidence downloads.
- Failures. If transcription or extraction fails, the original media is kept and the step can be retried.
Ready when you are
See the next site visit, filed by job.
Your numbers are approved. Get your dashboard link from Thys, then say Hi to Sammy from either phone.
Say Hi to Sammy
From either of your approved numbers
